The tools, one by one
Each tool covers one piece of the routine paperwork a flotilla keeps. None of it replaces an official Coast Guard system; it just keeps your own copies in order.
Write a float plan before you get underway, keep it where someone ashore can see it, and close it out when you are back on the trailer.
Log fuel, tolls, and the small out-of-pocket costs of a patrol, so reimbursement paperwork is a copy-out, not a memory test.
Keep currency and qualification dates in one list, with the ones coming due where you will actually notice them.
A directory of the flotilla your members can reach, kept current by the people in it rather than a spreadsheet nobody owns.
The routine forms a member fills out, gathered in one place so you are not hunting a PDF the night before.
A quick read of the marine forecast for your area, so the go or no-go call has the numbers next to it.
Each member's own record: their quals, their plans, their entries, visible to them and their flotilla, not the whole world.
It is in private alpha and free for Auxiliarists. If your flotilla wants to try it, ask for an invitation.